SOP Exhibits
Title
:
Exhibit 3
SOP Number :
HR-PR04.A
Exhibit 3
(4 copies)
Republic of the Philippines
NATIONAL FOOD AUTHORITY
Human Resource Management Department
Regional Office _________/ Provincial Office ________
CERTIFICATION
This is to certify that based on available records of this office, Mr./Ms.
(
name of employee
)
assigned at
(
department office
)
of the National Food Authority has complied with the following requirements necessary for the approval of his/her clearance:
Cleared Not Cleared Division Chief/RAO/PAO
Service Contract [ ] [ ] _______________ _____________________
Training/Seminar Report [ ] [ ] _______________ _____________________
Exit Interview [ ] [ ] _______________ _____________________
ID [ ] [ ] _______________ _____________________
SALN [ ] [ ] _______________ _____________________
Others (please specify) [ ] [ ] _______________ _____________________
____________________
This further certifies that Mr./Ms. __________ has an accrued vacation and sick leave credits of _________ and ___________ respectively, as of _____________.
This certification is issued in connection with Mr./Ms. __________________ application for
(indicate purpose and effectivity/inclusive period covered)
.
______________________________________
Department Manager, HRMD/RM/PM
(Signature over printed name)
Date of Certification: ________________
Instructions:
The HRMD-PBU/Administrative Unit shall receive the employee’s request for Certification for whatever purpose (transfer/retirement/resignation/prolonged leave/etc.) the employee is applying for.
The HRMD-PBU/Administrative Unit shall prepare the Certification (Exhibit 3) in 4 copies and give it to HRMD-MDD to check the items concerning their division, if the employee is cleared/uncleared.
If the Employee has a deficiency/obligation on the items indicated in the certification, the clearing officer must check the box under the “Not Cleared” portion and indicate the deficiency /obligation that the employee must accomplish/satisfy in order to be cleared.
The clearing officer must affix his/her signature and date signed.
Any item that is not applicable on the purpose of the clearance, (e.g. exit interview, SALN, ID) the clearing officer must indicate “N/A” on the “not cleared” underline portion.
Upon signature of this Certification by the Authorized signatory, it must be returned to the HRMD-PBU/Administrative Unit for proper recording, filing and release to concerned employee.
This Certification must be issued/released within 10 working days upon receipt of employee’s request and complete document requirements (if any).