SOP Exhibits

Title:

Exhibit 1 - Undertaking for the Liquidation of Travel Cash Advance/Payment of Excess Travel Cash Advance/Refund of Unused Travel Cash Advance

SOP Number : HR-PA08.K

EXHIBIT 1

Republic of the Philippines )
_____________________) S.S.

UNDERTAKING FOR THE LIQUIDATION OF TRAVEL CASH ADVANCE/PAYMENT OF EXCESS TRAVEL CASH ADVANCE/REFUND OF UNUSED TRAVEL CASH ADVANCE

I, ___________________________________________, Filipino, of legal age, married/single, a resident of _____________________________________________________________, hereby undertake:

1. To liquidate (submit complete documents) immediately upon arrival from travel, the travel cash advance specified below, to give ample time for ASD-Claims Division/Finance Section to process the liquidation papers:

DV No.* : ___________________ Place of Travel: _________________________
Period Covered: ___________________ Amount* : P ________________________

* To be filled-out by voucher processor after processing the travel cash advance disbursement voucher.

2. To inform the Accounting Services Department, Claims Division/Finance Section in writing, noted by my head of office/department, in case my travel is terminated in advance of the itinerary, extended, or deferred, immediately upon termination/extension/deferment of my travel. In case I fail to do so, the thirty calendar days period within which I should liquidate my travel cash advance shall start after my original travel period.

3. To liquidate my travel cash advance without waiting for the expiration of the 30 calendar days period for liquidation in case I need to travel again, immediately upon return from travel, otherwise I will not be granted a new travel cash advance.

4. In case of cancellation of my travel, to return in full the unused travel cash advance to the NFA Collecting Officer immediately after cancellation of the travel and to inform ASD-Claims Division/Finance Section in writing of the cancellation , noted by my head of office/department, within two (2) days from the cancellation of my travel, and provide ASD-Claims Division/Finance Section with a copy of the OR for the refund made.

I also authorize the Accounting Services Department -Claims Division/ Finance Section to:

1. Automatically deduct in full the unliquidated travel cash advance from my salary, allowances and other benefits/honorarium, in case I fail to submit the complete necessary liquidation documents within thirty (30) calendar days upon arrival from travel.

2. To immediately pay in full, any excess travel cash advance to the NFA Collecting Officer within the period prescribed by NFA in the Notice of Excess Travel Cash Advance and provide ASD-Claims Division/Finance Section with a copy of the OR.
3. In case of cancellation of my travel, automatically deduct in full the unused travel cash advance from my salary, allowances and other benefits/honorarium, if I am not able to refund immediately the unused cash advance to the NFA Collecting Officer upon cancellation of travel.

___________________________ ________________ ____________________________
Signature over Printed Name Position Department/Division/Section
of traveling employee

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Republic of the Philippines)
______________________)

Subscribed and sworn to before me this ____day of _____________________________, the above employee known to me to be the same person who executed this undertaking and hereby acknowledges the same to be his/her free and voluntary act and deed.
__________________________
NFA Administering Officer

Note: Amendments underlined and italicized