SOP Library
SOP NO:
GMO-AO-2K8-07-001
(List of Exhibits/Attachments)
Mission
:
General Memorandum Order
Mission
:
General Memorandum Order
Activity:
Memorandum (CA-MEMO)
Title:
Implementation of NGAS Forms
Date Approved/Issued:
07/30/2008
Date Effective:
07/30/2008
Digest:
I. TERMS OF REFERENCE
A. Rationale
B. Objective
C. Scope
D. Basis
II. IMPLEMENTING GUIDELINES
In view of recent COA audit findings at NFA field offices requiring NFA to implement the revised forms prescribed in the New Government Accounting System for GOCC’s (NGAS-Corporate), you are hereby instructed to implement the following revised forms immediately:
1.
Purchase Order (PO –
Exhibit 1
) – shall be used by GSD / F.O. Supply and Property Unit in procuring supplies or properties. Although the new P.O. is not an accountable form, it shall bear a P.O. number using the new numbering system illustrated in the instructions on how to fill out the P.O., which shall be controlled by the GSD / F.O. Supply and Property Units. Old Purchase Order (PO) forms in the possession of GSD and F.O. Supply and Property Units shall no longer be used and shall be replaced with the new one prescribed by NGAS. GSD and the F.O. Supply and Property Units shall print their own POs.
2.
Purchase Request (PR –
Exhibit 2
) – shall replace the RIV FOR PURCHASE which is being prepared by requesting departments / offices if the supplies/equipment requested are not carried in stock by GSD / F.O. Supply and Property Unit This shall also be prepared by GSD / F.O. Supply and Property Unit if the items are not available in stock and every time a purchase is to be made.
3.
Requisition and Issue Slip (RIS –
Exhibit 3
) – shall replace the RIV FOR ISSUE and shall be used to request for supplies / properties from GSD / F.O. Supply and Property Unit stock.
4.
Inventory Custodian Slip (ICS –
Exhibit 4
) – shall replace the Property Supply Acknowledgment Receipt (PSAR) which is used by GSD / F.O. Supply and Property Unit to document issuance of inventory items.
5.
Property Acknowledgment Receipt (PAR –
Exhibit 5
) – shall replace the Memorandum Receipt (MR) which is used by GSD / F.O. Supply and Property Unit to document issuance of Property, Plant and Equipment.
6.
Report of Supplies and Materials Issued (RSMI –
Exhibit 6
) – shall be prepared by GSD / F.O. Supply and Property Unit on a daily basis to summarize issuances of supplies and materials.
7.
Report on the Physical Count of Inventories (RPCI –
Exhibit 7
) - shall be prepared by GSD / F.O. Supply and Property Unit semi-annually to report on the physical count of inventory items that are owned by the agency.
8.
Stock Card (SC –
Exhibit 8
) - shall be maintained by GSD / F.O. Supply and Property Unit to record all receipts and issuances.
Samples of the above forms and instructions on how to fill them out are attached herewith.
For strict compliance.
Date Approved:
July 30, 2008.
III. RESPONSIBILITIES
IV. FLOW CHART
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EXHIBITS
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