SOP Library

SOP NO: HR-PA04    (List of Exhibits/Attachments)


Mission: Finance and Administration

Area: Human Resource (HR)

Activity: Personnel Administration (HR-PA)

Title: Revised SOP on Overtime Services

Date Approved/Issued: 10/21/1996

Date Effective: 10/01/1996

Digest:

Hide details for I. TERMS OF REFERENCEI. TERMS OF REFERENCE

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2.1 Cause financial loss to the NFA or the government including its instrumentalities ;

2.2 Embarrass the NFA or the government due to its inability to meet its commitments; or

2.3 Negate the purpose for which the work or activity was conceived.

D. Specific Activities Where Overtime Services May Be Allowed

Activities wherein overtime pay may be authorized are the following:
3. Unprogrammed milling, remilling and drying operations

4. Unprogrammed dispersal and distribution activities

5. Preparation of financial and budgetary reports.

a. Five (5) days for monthly reports
b. Seven (7) days for quarterly reports
c. Ten (10) days of year- end reports
6. Cashiering Services b. Congress/ Senate/DBM/DA/CSC/budget hearings
c. National Planning Conferences
d. Quarterly re-evaluation and re-assessment of targets.

E. Request for Authority To Render Overtime

Central Office :
===========

Departments :

Recommending Approval - Division Chief
Approval - Department Manager

Office of the Assistant Administrators:

RA - Head of Staff
A - Asst. Administrator

Office of the Deputy Administrators:

RA - Head of Staff
A - Deputy Administrator

Administrator’s Office:

RA - Head of Staff
A - Special Assistant

Field Office:
=========
RA - Provincial Manager/
Asst. Regional Manager
A - Regional Manager

In the absence of the approving official, the next lower in rank can execute the required action.

4. Authority to rendered overtime services for one quarter should not exceed quarterly overtime budget for the quarter.

F. Compensation for Overtime Services Rendered

1. Compensatory Day-off

Compensatory day-off shall be resorted to as long as this will not hamper work activities/ operations of the office. Where an employee has already used up the 50% annual salary per employee/per annum limitation, compensatory day off day may also be allowed subject to scheduling so as not to hamper work activities/operations of the of the office.

2. Overtime Pay on an Hourly Basis

Actual Salary per Month
Overtime Pay (O.P.) ---------------------------------
22 x 8

2.2 Payment of overtime services of the employee shall be subject to the following:

a. The aggregate overtime pay to be received by an employee in a given calendar year
shall not exceed 50 % of his annual basic salary . Any excess claim shall automatically be disallowed; and

2.3 No overtime pay shall be allowed for less than one hour overtime services during any day.

3. Meal Allowance

Meal allowance as a form of payment of overtime services shall no longer be allowed.

G. Personnel Not Entitled to Overtime Pay

The following personnel shall not be entitled to any form of overtime compensation:

H. Preparation of Budget for Overtime Services

1. In preparing the budget for overtime compensation, the following should be considered:

a. Maximum number of hours allowed for overtime:

With shifting:

3 hours/day ( regular days )
11 hours/day (Saturday, Sunday and Holidays - directly involved)
8 hours/day (Saturday , Sunday and Holidays - support services)
4 hours/day

b. Persons authorized to render overtime.

c. Rates based on 50 % of annual basic salaries of employees authorized to render overtime.

d. Overtime pay budget ceiling allocated by Budget Division - DTBFM.

I. Remittance of Funds

J. Processing/Payment of Claims for Overtime Pay

3. The supporting documents for the overtime payroll shall be the following:

Request for Authority to Render Overtime
Request for Remittance of Funds for Payment of Overtime Services Rendered

The Regional Manager/Department Manager shall have the primary responsibility of assuring that only necessary overtime services are authorized and paid. Hide details for III. RESPONSIBILITIESIII. RESPONSIBILITIES Show details for IV. FLOW CHARTIV. FLOW CHART
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