SOP Amendment / Addendum

Date : 12/01/2004

SOP Amedment / Addendum No. : FS-CS04.A
Title : Amendment to the SOP on Imprest Fund System
Digest :

For the information, guidance and compliance of all concerned, published hereunder are the amendments to the SOP on Imprest Fund System.


X X X

II. IMPLEMENTING GUIDELINES

X X X

E. Disbursements Under the Imprest Fund

1. All cash disbursements shall be limited only to NFA officers and employees. Payments to creditors shall always be in check, regardless of the amount.

2. Cash advances from the imprest fund shall be limited only to emergency expenditures and / or petty cash purchases, regardless of amount, duly authorized and approved by the Head of the Directorate/Office concerned. In no case shall cash advances be given for personal purposes.

3. Disbursements falling under the imprest fund shall be limited to the following:

a. General Operating Expenses (For Field Office only)
a.1 Overtime pay of employees amounting to P1,000 and below
a.2 All cash payments for travels amounting to P1,000 and below payable to employees.
Travel expense vouchers amounting to more than P1,000 where the nature of the travel is immediate and necessary and only one of the authorized check signatories is available, shall be allowed for cash payment from the General Operating Expenses Fund if duly authorized and approved for cash payment by whoever of the authorized check signatory officials is available.
a.3 Refunds payable to employees amounting to P500 and below
a.4 All other expenses amounting to P500 and below payable to employees, except for the following:
a.4.1 All kinds of loans
a.4.2 Honoraria
a.4.3 All reimbursements of SDO
a.4.4 Salary differentials

These shall be paid in checks through the usual voucher system.

b. Supplies and Materials Procurement (For Central and Field Office)

b.1 Purchases of supplies and materials amounting to P2,000 and below. The purchase must be immediate, necessary, lowest canvassed price, no credit terms allowed and duly authorized;
b.2 Payment of Job Orders amounting to P2,000 and below. The job order must be immediate, necessary, lowest canvassed price, no credit terms allowed and duly authorized;
b.3 Payments of mailing costs amounting to P2,000 (C.O.)/P500 (F.O.) and below;
b.4 payment of freight costs (air and land) amounting to P10,000 (C.O.)/)2,000 (F.O.) and below;
b.5 All other emergency and petty purchases and expenditures amounting to P2,000 and below.

c. Special Projects (For Central Office only)

All payments/purchases necessary for the successful accomplishment of the Special Project regardless of amount, but within the range of the project budget estimates, duly authorized and approved.

F. Basis for Payment from the Imprest Fund

X X X

X X X

All provisions of the SOP on Imprest Fund System inconsistent with the provisions of this amendment are hereby superseded.

This amendment shall take effect December 01, 2004.

Date Approved: February 22, 2005