SOP Library
SOP NO:
HR-PR04.B
(List of Exhibits/Attachments)
Missi
on
:
Finance and Administration
Area:
Human Resource (HR)
Activity:
Personnel Movements/Placements (HR-PM)
Title:
Amendment/Addendum to SOP on Revised SOP on the Certificate of Clearance (Revision of NFA COC Form)
Date Approved/Issued:
02/20/2019
Date Effective:
02/20/2019
Digest:
I. TERMS OF REFERENCE
A. Rationale
B. Objective
C. Scope
D. Basis
II. IMPLEMENTING GUIDELINES
For the compliance and implementation of all concerned, hereunder is the Amendment/Addendum to SOP on Revised SOP on the Certificate of Clearance. The amendment/addendum aims to reiterate provision on the Instruction on How to Accomplish the CS Form No. 7,
Annex A.1
(for Field Office only), Hence, Item 6.III, Item 6.IV and Item 6.V of SOP No. HR-PR04.A are hereby amended to read as follows:
6.
Instruction on How to Accomplish the CS Form No. 7
x x x
III.
Clearance from Money and Property Accountabilities
x x x
1.
Administrative Sector
x x x
c.) Agency-accredited Union/Cooperative portion shall be signed by the clearing officer (provincial counterpart) of Provident Fund, NFAEA, NFA-MPC, while the Regional/Provincial Administrative Officer shall sign the portion of MSMPC. The concerned clearing officer shall ensure that Certifications (format on Exhibit 4 of SOP No. HR-PR04.A) has been approved prior to signing and shall be attached to CS Form No. 7.
IV.
Certification of NO PENDING ADMINISTRATIVE CASE using
Exhibit No. 7
The Department Manager of Legal Affairs Department (LAD) shall issue a Certification of NO PENDING CASE using Exhibit No. 7. The LAD shall sign the Certification of No Pending Administrative Case portion for Central Office employees.
He/she shall check the portion whether the concerned employee/applicant is with pending administrative/criminal/civil cases.
For Regional/Provincial office rank and file employees, the Regional Manager shall sign on the Certification of No Pending Administrative Case portion of the CS Form No. 7, provided the Certification of no pending case issued by LAD (Exhibit No. 7) is attached.
V.
CS FORM No. 7 Certification Portion
After the employee has been cleared by all clearing offices, the CS Form No. 7 shall be signed by the following:
Employee
Certifying Authority
All NFA Officials, Heads of Office and Central Office rank and file employees
Administrator
Regional and Provincial Office rank and file employees
Regional Manager
All rulings, policies and/or issuances inconsistent herewith are deemed superseded.
This amendment shall take effect immediately.
TOMAS R. ESCAREZ
OIC – Administrator
Date Approved:
02-20-2019
JCS/BBN/RHM
III. RESPONSIBILITIES
IV. FLOW CHART
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EXHIBITS
ANNEX A.1 (AA Field Office) - Clearance Form