SOP Library
SOP NO:
GM-PR27
(List of Exhibits/Attachments)
Mission
:
Technical Support Services
Area:
Grains Marketing (GM)
Title:
Guidelines on the Implementation of Corn on Cobs Procurement/Processing Project
Date Approved/Issued:
08/15/2007
Date Effective:
08/15/2007
Digest:
I. TERMS OF REFERENCE
A. Rationale
B. Objective
C. Scope
D. Basis
II. IMPLEMENTING GUIDELINES
A.
Statement of Policies
1. NFA shall procure COCs directly from the ICFs/FOs accredited with NFA. ICFs/FOs shall deliver their produce to NFA where there is procurement of COCs.
2. The PM/OIC concerned shall designate the procurement team for this purpose. The names, actual position and the designation for the duration of the project shall be submitted to the Regional Office for the issuance of Special Order.
3. Documentation procedures for the deliveries shall follow existing SOP on Grains Procurement Policies and Procedures. All Warehouse Stock Receipts and Purchase Receipts shall be prepared in the name of the ICF/FO.
4. As a policy in the procurement of grains, the assigned Quality Assurance Officer (QAO) shall be directly responsible/accountable for the inspection and classification of COCs. He/She shall follow the quality assurance procedures in the procurement of COCs provided in
Item II.B
of this guidelines.
5. Acceptance or rejection of COC deliveries from ICFs/FOs shall be based on the results of the preliminary quality determination taken on samples upon delivery.
6. Classification shall be on a first come, first served basis. The listing on security guard’s logbook shall be the basis of the QAO in making his/her priority list in classifying/sampling of ICFs/FOs deliveries.
7. Priority in the use of the truckscale shall be observed over the use of the platform scale.
8. At least three (3) days before harvest time the Individual Corn Farmer/Farmers’ Organization (ICF/FOs) shall go to the nearest NFA Provincial Office and inform NFA of his/their intention to sell his/their corn produce. After informing NFA of the ICF/FOs intent, the QAO shall imm
ediately undertake a field inspection for quality classification. If the corn on cob is matured and ready for harvest, the QAO shall determine the delivery schedule to NFA.
B.
Quality Determination
1. Prior to acceptance, samples of COCs shall be drawn at random from the deliveries of ICFs/FOs. At least three (3) bags of samples shall be taken for deliveries below two hundred (200) bags and at least five (5) bags for deliveries of 200 bags or more.
2. The samples shall be weighed by the QAO, after which, it shall be poured at the working area or on a clean working table for MC and quality determination.
3. The QAO shall take ten (10) cobs from the samples at random and shell them with a hand sheller. Using a calibrated moisture meter, the QAO shall determine the MC of the shelled corn.
4. If the MC is more than 32%, the QAO shall reject the delivery and return the COCs to the ICF/FO. If MC is equal to or less than 32% the quality of the COCs shall be determined by classifying and segregating the samples based on the following quality parameters:
·
Underdeveloped COCs
·
Damaged COCs
(maximum surface area affected should be at least 20%)
·
COCs of other color
·
Shriveled and immature COCs
5. After segregation, the underdeveloped, damaged, corn of other color and shriveled and immature COCs shall be weighed separately. The percentage weight of the COCs under each quality parameter shall be computed by the QAO by dividing the individual weights by the total weight of the samples obtained and multiplied by 100%. To illustrate:
Total weight of 3 bags of corn samples = 180 kg
Weight of underdeveloped = 3 kg
Weight of damaged = 8kg
Corn of other color = 5kg
Shriveled and immature = 7kg
To compute for the % weight of each parameter:
Underdeveloped = 3 kg
/
180 kg
x
100%
= 1.66%
Damaged = 8kg/180kg x 100%
= 4%
Corn of other color = 5kg/180kg x 100%
= 2.7%
Shrivelled and immature = 7kg/180kg x 100%
= 3.8%
6. COCs to be accepted shall conform with the following standard quality specification:
Underdeveloped corn = 10% maximum
Damaged corn = 5% maximum
Corn of other color = 4% maximum
Shriveled and immature = 3% maximum
7. If the COC samples conform with the above standard quality specification, the delivery shall be accepted while those samples that did not conform with the standard quality specification shall be rejected and returned to the ICFs/FOs.
C.
Acceptance of COCs
1. The COCs shall be fed in the conveyor and sorted for defectives (underdeveloped, damaged, shriveled and immature and corn of other color). Defectives shall be taken out of the conveyor, and put on a separate container and weighed before these are returned to the ICF/FOs . The QAO shall ensure that only good corn are allowed to be fed in the conveyor and put in the drying bin.
2. Acceptance/receipt of COCs shall be documented with Warehouse Stocks Receipt (WSR). Total weight to be reflected in the WSR shall be the Net Weight (Nkg) computed as follows:
Ÿ
Using truckscale:
GROSS weight xxx
Less: TARE weight
xxx
Corn weight xxx
Less: Weight of defective COCs
returned to ICF/FOs
xxx
Net weight xxx Nkg
======
Ÿ
Using Platform scale:
GROSS weight xxx
Less: Weight of MTS xxx
Weight of defective
COCs returned
xxx
xxx
Net weight xxx Nkg
======
3. Based on the WSR a Purchase Receipt (PR) shall be prepared to document procurement of COCs.
D.
Payment
1. Payment procedures for the procured COCs shall follow the existing SOP on Cash with Procurement Disbursing Officers.
2. Payment of COCs procured shall only be made after the determination of the net weight of the COCs accepted, the amount shall be computed based on the Equivalent Net Weight Factor (ENWF) table and the NFA buying price for COCs.
3. Handling in and handling out fees corresponding to the weight of the rejected corn stocks shall be charged to the ICFs/FOs and shall be deducted from the sales proceeds.
4. The amount to be paid to the ICF/FO for the COCs shall be computed as follows:
Amount due the ICF/FO = (Net weight of COCs in kg
x
Buying Price
x
ENWF)
plus
Procurement Incentives
less
Handling in/out fees
E.
Corn Processing
Receipt of procured COCs and its simultaneous issuance to processing (drying/shelling/drying) shall be treated as technical transaction as defined in SOP No. GM-WH07 on Warehousing Policies and Procedures. COCs received and issued actually undergone only one classification, inspection and weighing and the Warehouse Supervisor shall issue WSR and WSI simultaneously with identical quantities reflected thereon.
1.
Drying COCs
1.1 Procured COCs shall be dried to a range of 18% -22% MC prior to shelling.
1.2 After drying, ten (10) cobs dried COCs shall be taken from each drying bin as sample for MC determination. The same procedure from
item II.B.3
shall be followed. If the resulting MC is still above 22%, the COCs shall be subjected to further drying until the desired MC is reached.
2.
Shelling
2.1 Only COCs with less than 22% MC shall be issued to shelling.
2.2 Shelling shall be closely supervised by the QAO to monitor the shelled corn output. Samples shall be taken during shelling and adjustment of the corn sheller shall be made in cases where too much brokens on output is observed.
2.3 After shelling, samples shall also be taken for MC determination purposes.
3.
Drying and Storage of Corngrains (shelled corn)
3.1 Corngrains shall be dried further to prevent quality deterioration. For safe storage, corngrains must be dried to 14% MC or lower in the corngrain dryer.
3.2 Corngrains with 14% MC shall be transferred to holding bin for bagging into 50kg bags.
3.3 Receipts from processing (corngrains recovery from COCs) shall be documented by a WSR indicating “RECOVERIES FROM PROCESSING OF COCs” as the nature of transaction.
3.4 Piling, storage and monitoring of corngrains from the COCs shall follow the provisions provided in the existing SOP on Warehousing Policies and Procedures.
3.5 Corngrains recoveries shall be disposed immediately or within two (2) months from procurement of COCs.
F.
Monitoring and Reporting System
1. The security guard shall maintain a separate logbook solely for deliveries of .COCs The logbook shall indicate the following information, to wit:
·
Date of delivery
·
Name of farmers’ organization/individual farmer
·
Quantity in bags
·
Type and plate number of vehicle used to deliver the COCs
·
Driver’s name
2. A Report on Dry Shelled Corn Recovery shall be prepared by the Mechanical Plant Operator (MPO) and submitted to the Technical Services Department (TSD) every 5th working day of the following month, for monitoring the efficiency of the Corn Center. The report shall contain the following information:
Batch No. ___________
Corn on Cobs ___________(in kg)
MC ___________%
Corngrains ___________(in kg)
___________ (in bags)
% Recovery ___________
3. Format for the numbering of Batch shall be
CBN - YY - MMM - DD
where:
CBN
- is the number assigned for each batch
YY
- represents the year
MMM
- represents the month
DD
- represents the day
To illustrate:
NFA Kidapawan procured 100 metric tons of COCs from individual corn farmers on May 15, 2007 and was accepted for drying on same day.
Batch number shall be:
001-07-May-15
4. Procurement of COCs shall be included in the Operations Report (OPREP) to be prepared by the Marketing Operations Unit (MOU) for submission to the Department for Marketing Operations (DMO). The following data shall be reflected in the OPREP:
Number of FO’s served
No. Of ICF served
Daily Average Volume of Procured COCs
Issues to Drying/Shelling
Recovery
This guidelines shall take effect immediately upon approval of the Administrator.
Date Approved:
August 15, 2007.
III. RESPONSIBILITIES
IV. FLOW CHART
Top Page
EXHIBITS
No documents found