SOP Exhibits
Title:Guidelines in Granting Cash Advance Per Regulations of the Commission on Audit (COA)

SOP Number : FS-GP16
GUIDELINES IN GRANTING CASH ADVANCE
PER REGULATIONS OF THE COMMISSION ON AUDIT (COA)

1. No cash advance shall be given unless for a legally authorized specific purpose;

2. A cash advance for miscellaneous expenses shall be reported on and liquidated as soon as, but not later than thirty (30) days after the purpose for which it was given has been served;

3. No additional cash advance shall be allowed to any official or employee unless the previous cash advances given to him is first settled or a proper accounting thereof is made for the full amount of the cash advance. Granting cash advances to additional disbursing officers in order to circumvent this requirement and without justifiable reasons shall not be allowed;

4. No officer or employee shall be granted a cash advance unless he is properly authorized in accordance with law or regulations. The amount of cash advance which he may be granted shall not exceed the maximum amount covered by his bond;

5. No cash advance shall be granted for payments on account of infrastructure projects or other undertakings on a project basis;

6. No cash advance shall be granted for the purpose of liquidating a previous cash
7. Every official or employee authorized to travel abroad for official business shall render an account of the cash advance received by him within 60 days after his return to the Philippines;

8. A cash advance shall be granted only to responsible officials or employees. Casual, emergency, or contractual employees shall not be granted cash advances, except under justifiable circumstances as may be determined by the head of the agency and the auditor;

9. Cash advances which are no longer needed or have not been used for a period of two (2) months shall be returned to, or deposited immediately with the proper collecting officer or treasurer; and

10. Transfer of funds from one officer to another shall, except as allowed by law or regulation, be made only upon prior direction of the Auditor.