SOP Exhibits
Title:Annex C - The Following Entries Common to WSR and WSI shall be
Accomplished as Follows :

SOP Number :

ANNEX C

The following Entries Common to WSR and WSI Shall be Accomplished as Follows :

1. PROVINCE/WAREHOUSE - Identify the name of the receiving (WSR)/issuing (WSI) warehouse and province where it is situated.

2. CODE - Indicate the warehouse code. The code is a six-digit numeric entry, the first two (2) refers to the region code; the next two 92) to the province code and the last two (2) to the warehouse code.

3. ADDRESS - Show full address of the person/entity from whom/where the stocks came (WSR)/to whom the stocks were issued (WSI).

4. QTY. IN BAGS ; GROSS KILOGRAMS - Indicate the total number of bags received (WSR)/issued (WSI) and the corresponding gross kilograms.

5. NET KILOGRAMS - Indicatte the weight in kilograms of the stocks itself. This equals to th gross weight in kilograms minus the sack weight.

6. TRANSACTION - For WSR, specify the nature of transaction by writing the appropriate mode of transaction (i.e., Procurement, Transfer, Pre-Cleaning, Drying, Milling, Test-Milling, Remilling, Dehulling, Grains Exchange, Grading, Shelling, Import, Returned Stocks, Deposits under QFFG). For WSI, refer to the nature of transaction indicated in the AI. Enclosed in parenthesis, write beside the nature of transaction the corresponding activity code in both documents.

7. DAY-MO-YR - Indicate the date when stocks are received (WSR)/issued (WSI) and when the document is accomplished.

8. SCALE - SERIAL NO. ; CAPACITY ; BRAND - Indicate the serial number, capacity, and brand of the platform or truckscale used in weighing the stocks.

9. VARIETY CODE - Specify the commodity code of the stocks received (WSR)/issued (WSI). The code is a six-digit alphanumeric code (e.g. regular milled rice bagged in 50 kg capacity polyprophelene bag carries the code RMR A50).

10. AGE OF STOCKS - Indicate the stocks from procurement using the following letter codes ;

A - 0 to 4 months old
B - 5 to 8 months old
C - 9 to 12 months old
D - 1 to 2 years old
E - more than 2 years old

11. % MC - Indicate the percent moisture content reading made by the SQAO.

12. % PURITY - Indicate percent purity as cited by the SQAO.

13. STOCK CONDITION - specify the condition of the stocks received (WSR)/issued (WSI) by marking an "X" on the proper box.

14. BAGS - KILOGRAMS-BAGS - This portion shall serve as tally sheet for weight reading.

15. CHECKED/WEIGHT BY - Checker/weigher prints name and signs after all stocks have been weighed.

16. CLASSIFIED BY - SQAO prints name and signs after indicating the % MC, % Purity, condition, and variety code of the stocks.

17. REMARKS - This space shall be used for additional notes/comments by the WS II or SQAO such as citing of series numbers of WSR in the WSI for technical transactions. When using the WSR to document receipts from drying, indicate in the Remarks portion whether stocks were dried thru solar or mechanical process.

18. TRUCK NO. - Indicate the truck no. of the actual carrier which delivered/withdraw the stocks for all transactions.

19. CERTIFIED CORRECT BY - The WS II certifies to the correctness of the entries by printing his name. In cases where there is no auditor or representative present, the transaction shall be post-audited.

The following entries distinct to the WSR shall be filled up as follows :

1. RECEIVED FROM - Indicate the name of person or entity from whom/where the stocks came.

2. ADDRESS - Show full address of th person/entity.

3. WSI NO. - If the nature of transaction is transfer, drying, milling, remilling, reconditioning or returned stocks, indicate the number of the corresponding WSI for reference.

4. MP/FP NO. - If the nature of the transaction is procurement, indicate the Master's Passbook or Farmer's Passbook Number.

5. UNLOADING RECEIPT NO. - Indicate the Unloading Receipt (UR) number for transfer via sea vessel or train and for importation.
QTY. IN BAGS - Indicate the quantity of stocks in bags noted in the UR.

The following entries distinct to the WSI shall be filled up as follows :

1. ISSUED TO - Indicate the name of the person or the entity to whom/where the stocks were issued.

2. RECIPIENT'S NAME/SIGNATURE - the recipient who is the authorized representative affixes his signature over his printed name.

3. AI NO. - Indicate the series of the corresponding Authority to Issue which is the basis for issuing the stocks.

4. O.R. NO. - For sales, indicate Official Receipt number as noted in the corresponding AI.

5. NAME OF CARRIER - WS II indicates the name of the carrier.

6. INSPECTED BY - The guard prints name and signs after verifying the quantity and variety indicated on all copies of the WSI as against recorded entries in his logbook based on previously presented WS II's copy of the AI/SIA.

7. DRIVER'S NAME/SIGNATURE - The driver of NFA-owned or contracted trucks prints and signs his name acknowledging receipt of stocks for delivery.

GUARD STUB

Variety Code ; Qty in Bags - The guard, after comparing the quantity and variety code indicated in the WSI with the entries in his logbook, indicates the commodity and quantity of the stocks in the stub.

Time Out - Guard indicates date and time of exit from the NFA gate by the actual carrier.

TRUCK No. - Guard indicates the plate number of the truck that hauled the stocks.

Guard then detaches the guard stub and files it for future reference.