SOP Exhibits

Title:

Annex C - Copy Distribution

SOP Number : GS-PS01

Annex C

COPY DISTRIBUTION OF THE FOLLOWING FORMS:

a. PPERR copy distribution for PPE received by GSD / FDC / CPMSD / TRSD / FO from the supplier:

Copy 1 - Voucher or Supplier
2 - Accounting *
3 - Designated Supply Officer of Lead Dept.

4 - Supply Officer

* Copy for Accounting shall be supported by copies of DR, IAR and Invoice

b. PPERR copy distribution for PPE received by F.O. Supply Officer from TRSD / GSD / other F.O.:

Copy 1 - F.O. Accounting Unit
2 - F.O. Supply Officer
3 - TRSD / GSD / issuing F.O.

c. PPEIR copy distribution ( for PPEs issued by GSD to F.O. /

TRSD or SSID to F.O. / F.O. to F.O.:

Copy 1 - Receiving Supply Officer
2 - Accounting
3 - Designated Supply Officer of Lead Dept

4 - Supply Officer

d. PAR copy distribution from Supply Officer to employee:

Copy 1 - Supply Officer
2 - Recipient of PPE
3 - Issuing Supply Officer
4 - Voucher

e. PTR copy distribution if issued from employee to another employee:

Copy 1 - Supply Officer
2 - Receiving employee
3 - Issuing employee

f. RRP copy distribution:
Central Office

Copy 1 - Employee
2 - GSD-PSMD / FDC-SSD
3 - ASD – COAD (for junked properties)
4 - Voucher
5 - Property Inspector

Field Office

Copy 1 - Employee
2 - Supply Officer
3 - Accounting Section (for junked properties)
4 - Voucher
5 - Property Inspector