SOP Exhibits

Title:

Financial Transactions Covered by Total Lifting of Pre-Audit by COA

SOP Number : FS-GP16

ANNEX D

FINANCIAL TRANSACTIONS COVERED BY TOTAL LIFTING OF PRE-AUDIT BY
COMMISSION ON AUDIT (COA)


I. BASIS

The Commission on Audit (COA) Circular No. 95-006 issued on May 18, 1995 provides for the total lifting of pre-audit on all financial transactions of the National Government Agencies, Government Owned and Controlled Corporations, and Local Government Units.

II. COVERAGE

A. The COA Circular shall apply to financial transactions, irrespective of amount, of all agencies of the National Government, Government-Owned and/or Controlled Corporations and Local Government Units (LGUs). Such transactions shall include but shall not be limited to the following:

DEPARTMENT/OFFICE NOW RESPONSIBLE FOR PERFORMING THE FUNCTIONS FUNCTIONS/RESPONSIBILITIES PREVIOUSLY DONE BY COA IN THE COURSE OF PRE - AUDIT


1. contracts or undertakings for procurement of DLA/IAS/GSD/concerned dept./office
supplies, materials and equipment;

2. infrastructure and other construction projects; IAS

3. rent or lease and repair and maintenance of GSD/concerned dept./office
vehicles, physical facilities and similar items;

4.Consultancy and other related services; DLA/concerned dept./office

5 janitorial, security and other similar services; and DLA/GSD


6. sale of government property/assets which have DLA/DCP/SPO

become unserviceable or no longer needed.

B. This Circular restates and supersedes all previous issuances dealing with the lifting of pre-audit.

1. The following transactions previously exempted from the lifting of pre-audit by COA per COA Circular No. 82-195 shall no longer be subjected to pre-audit:

a. approval of withdrawals of trust deposits DTBFM or other funds in government depository banks (Appropriation and other laws);

b. witnessing the inspection, destruction, or IAS sale of unserviceable property and approval of price fixed by the proper committee for the private sale thereof (Section 79, PD No. 1445); and

c. verification of accountant's certificate as DAS to appropriation and availability of funds (Section 86, PD No. 1445).

2. The following transactions previously reinstated for pre-audit per COA Circular No. 86-257 shall no longer be subjected to pre-audit:

a. cash advances DAS

b. contracts entered into by government-owned DLA/concerned dept./office and/or controlled corporations
and their subsidiaries involving an amount
of P1M or more.

c. first payment of salaries and wages of DAS
officers and employees whether under
original appointment, promotional appointment,
appointment by transfer, appointment by
reinstatement or employment under labor payroll
chargeable against project funds; payment of last
salary and commutation of all vacation and sick
eave, including gratuities, which require the
submission of a clearance certificate. Also
included is the commutation of maternity leave.

3. The following pre-audit activities previously being undertaken by COA per COA Circular No. 82-195 shall also be lifted:

a. review of contracts for infrastructure and DLA/TSD/GSD
other construction projects, variation
orders (change orders, extra-works,
supplemental contracts) and purchase/
letter orders;

b. review and evaluation of consultancy DLA/concerned
contracts; dept./office

c. evaluation of ongoing infrastructure and TSD
other construction projects which shall
include field inspection to verify actual
projects accomplishment or status;

d. inspection of deliveries of inventories IAS
(foodstuffs, medicine, supplies, materials,
equipment and the like); and

e. processing and review of documents DLA, DCP and GSD relative to the acquisition of real property
by the government for public use
(Section 39, PD No. 1445).